POSITIONS AVAILABLE

Administrative Executive

Full-Time

Objective

Perform a wide range of administrative and office support activities for department and/ or Pastoral & Ministerial teams and managers to facilitate the efficient operation of the Church.

Provide a shared-service role in working together within the Office & Administration team which cross-functional tasks may be given to support other Ministry work on a need-to basis.

Job Duties and Responsibilities

• Responsible for all the administration activities of the Missions Department.
• Provide administration support for Missions Committee meetings such as planning of meeting, taking of minutes, follow-up actions and compilation of all Missions documents and execute the approved payments accordingly.
• Responsible in coordinating with Missions team members for flight bookings, visa application (if any), travel insurance coverage and local airport transfer arrangements.
• Work closely with the Finance Department for cash advance and disbursement of missionary monies for the Missions team members (include ad-hoc missions) and reimbursement of expenses upon returning from the Missions trips.
• Support the Missions pastors/team leaders in preparing slides, documents, etc. for the Missions trips and maintain and updated records of the Missions trips.
• Assist the Missions Pastor in maintaining and monitoring the cash flow of Missions Division – preparing allowances for Bible School Student and Local Outreaches Pastors and maintain updated records of support for local and overseas beneficiaries
• Assist in planning and set-up missions training sessions (zoom/physical) as and when required including preparation of training materials & other necessary administration support.
• Assist in filing/document management of e-storage for media, testimonies, attendance, etc., Missions Admin SOP such as online forms, process maps, workflows, screenshots, policies, and checklist and inventories e-record.
• Assist in other admin related assignments such as special projects, booking of meeting room, registration counter such as AGMs, events, relieving Front Desk, etc. that may arise from time to time.
• Perform other related duties as assigned by the Missions Pastor from time to time.

Requirements and Qualifications

• Possess at least Diploma or Degree in Administrative/ Business Studies.
• Minimum 2 year(s) of relevant working experience.
• Proficient in Microsoft Office Applications (minimum MS Word, Excel, Powerpoint).
• Good communication, writing and interpersonal skills.

Human Resources Executive

Full-Time

Objective

Assist the Human Resources Manager to support HR Department and manage the full spectrum of HR functions to ensure a continuous smooth running of HR services and HR related initiatives for the Church.

Job Scope & Responsibilities

• Responsible for the full spectrum of HR functions.
• Perform daily HR duties from on-boarding to off-boarding – prepare letter of employment, confirmation, transfer, promotion, resignation/ termination, and other HR related letters.
• Manage end-to-end recruitment, from sourcing, shortlisting, interviewing, offer to on-boarding.
• Handling monthly payroll including calculation of all the allowances, leaves, claims and ensure timely and accurate submission of monthly statutory contributions such as EPF, SOCSO, EIS, HRDF and PCB deduction to their respective government bodies.
• Responsible for leave management including leave type, entitlement, application, approval, and daily employee’s attendance.
• Administer all activities related to Employee Welfare, Compensations & Benefits, including Group Insurance coverage, employee claims etc.
• Administer training related matters including coordination or enrolment of internal/ external course, update and maintain training record etc.
• Prepare weekly/ monthly reports in a timely and accurate manner.
• Maintain effective filling system and HR records for easy retrieval purposes.
• Perform other related duties as assigned by the HR Manager from time to time.

Job Requirements

• Possess at least Diploma or Degree in Human Resources or Administrative/ Business Studies.
• Minimum 2 year(s) of relevant working experience. Candidate with e-payroll related experience will be an added advantage.
• Familiar with Employment Act 1955 and HR practices.
• Proficient in Microsoft Office Applications (minimum MS Word and Excel).
• Good communication, writing and interpersonal skills.